Article IV – Membership
Section 1. Only members in good standing of a Chapter may vote in Chapter elections or hold chapter office. However, a member of a Chapter who is, at the time of the meeting or action in question, employed by either the Chapter or the State Association, may not hold office in such Chapter; may not vote or otherwise participate in any Chapter election; and may not vote on any other matter of Chapter business which may be put before the membership. The Active and Life classes of membership of a Chapter are available to (1) individuals whose principal place of residence or employment is in any county served by the Chapter, (2) individuals who receive or have received services from the Chapter, (3) individuals who are blood relatives or the legal guardian of persons who receive or have received services from the Chapter, or 4) individuals who are employed by the Chapter except no such employee shall have the right to vote or participate in the election process. Exceptions for individuals who do not meet one or more of the above qualifications may be granted by the Board of Governors on a case by case basis.
Section 4. The Board of Directors may waive an Active Member’s payment of dues for in cases it considers a financial hardship. The Board of Directors may waive the payment of dues for Active Membership in cases of financial hardship.
Article V – Meetings
Section 2. Special meetings of the Chapter Members may be called by the Board of Directors, or on the written request of at least one-third of the Members in good standing of the Chapter or 50 Members, whichever is less, delivered to the Secretary. Such request, and the notice of the meeting, shall set forth the purpose for which it is called, and no other business may be transacted at the special meeting. Email or fax postings may be used to give notice and waiver of notice of Member meetings.
Article VI – Board of Directors
Section 3. Regular meetings of the Board of Directors shall be held approximately once a month for a total of at least 10 board meetings annually. The dates of such regular meetings shall be fixed by the Board at their first meeting after the annual election. Meetings may be adjourned at the discretion of the Board President. Board and committee meetings may be held in person, by video conference, teleconference, or electronic communications when there is a written resolution provided in advance, and passed unanimously as written.
Article VII – Executive Committee
Section 2. Meetings of the Executive Committee shall be held at the call of the President, and upon at least five (5) days notice. In an emergency situation, the 5 day notice may be waived by the Board President.
Article VIII – The Officers of the Chapter Board
Section 1. – “The officers of the chapter shall consist of the following: a President, a First Vice President, a Second Vice President, a Secretary, a Treasurer, an Assistant Treasurer, and such other officers as the Board of Directors deems necessary.”
Section 6. – “The Treasurer and/or Assistant Treasurer shall ensure appropriate accounting policies are established and shall oversee the receipt and disbursement of the funds of the Chapter under and by direction of the Board of Directors. All persons receiving or disbursing funds shall be bonded in an amount fixed by the Board. The Treasurer shall oversee the preparation and submission of monthly financial reports in writing to the Board of Directors. This financial report shall be made available to any Member, upon request.”
Section 12. An Officer or Director may be removed by the Board of Directors at a special meeting called therefore, after a hearing upon written charges of malfeasance, nonfeasance or other conduct detrimental to the Chapter referred by at least five members. A copy of the charges shall be served on the person against whom they have been brought not less than fourteen (14) days before the date of such special meeting via USPS mail or electronic mail. The person against whom charges have been brought may appear at the hearing in person or by counsel. After such hearing, the Board may sustain the charges and remove the officer or director by a two thirds vote, failing which the charges shall be dismissed. A copy of the charges shall be personally delivered to the person against whom they have been brought, or to a person of suitable age and discretion at such person’s residence or place of business or employment, not less than fourteen (14) days before the date of such special meeting. The person against whom charges have been brought may appear at the hearing in person or by counsel. After such hearing, the Board may sustain the charges and remove the officer or director by a two-thirds vote, failing which the charges shall be dismissed.
Article IX – Elections
Section 5. In the event there is a contest for any office, the Secretary (or designee) shall mail, via USPS or electronic mail, to each Member, not less than twenty days prior to the Annual Meeting, an absentee ballot whereby a member may designate the Secretary (or designee) to act in the member’s place and stead to cast the member’s vote for the nominees as specifically designated in such absentee ballot by such member. Absentee ballots shall be turned over by the Secretary to the Inspectors of Election duly appointed for the annual meeting for counting, as provided hereafter. The Secretary shall thereafter retain absentee ballots for a period of three years. No member shall be entitled to review such absentee ballots except a duly constituted Inspector of Election. Prior to the election, every absentee ballot shall be revocable at the pleasure of the member executing it, expect as otherwise provided by law. Except as provided herein, no member shall be entitled to authorize another person or persons to act on his or her behalf in any manner in any annual, general or special meeting of the membership.
Article XIV – Miscellaneous
Section 6. – “The signing of checks shall be subject to the following provisions: Payroll checks and checks not exceeding $5,000.00 shall require only one Agency Staff authorized signature, provided however, that a list of such checks with the date, payee, the amount and the purpose of each such check is available to the Treasurer upon request. The one authorized signature may be from a facsimile signature stamp. All other checks must be signed by the CEO and one of the following: President, First Vice President, Treasurer, Assistant Treasurer, or such other officers who are given the authority to sign checks by the Board of Directors. CFO. In the event the CEO and/or CFO is not available, two of the approved officers another authorized signer, as approved by the Board’s Budget and Finance Committee, may sign. The Board may designate the CFO to sign in place of the CEO. The CEO may use a facsimile signature stamp; however, the officer CFO shall hand sign.”
Addendum – A
Incident Review Committee – “The Incident Review Committee shall review and monitor all reportable incidents, serious reportable incident and allegations of abuse which may occur to insure that the incidents were reported, managed, investigated and documented in accordance with agency policies and procedures, as well as OPWDD and Justice Center requirements and regulations. The Incident Review committee shall also review any non reportable incidents brought to the attention of the committee by the Director of Quality Improvement or their representative. The Incident Review Committee shall insure that necessary actions are taken to protect the safety and well being of persons receiving services, identify trends and recommend appropriate corrective, preventive and or disciplinary action as required.”
ACHIEVE was founded in 1952 by 10 families looking for social and educational opportunities for their children in Broome County. Since that time, ACHIEVE has grown to serve over 2,200 individuals with disabilities in 3 counties- Broome, Chenango and Tioga.
As a chapter of the Arc of New York, it is the mission of ACHIEVE to advocate for an enhanced quality of life through skill advancement, inclusion, integration, socialization, and keep independence of persons with intellectual, developmental and other disabilities through services provided in Broome, Chenango and Tioga Counties.